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EPF Form 5


EPF Form 5 if

 The Employees Provident Fund (EPF) is a social security plan that provides retirement benefits and is managed and regulated by the Employees Provident Fund Organisation (EPFO).

A company with 20 or more employees is required by the Employees' Provident Funds and Miscellaneous Provisions Act of 1952 to register with EPFO.

Formalities related to the EPF, such as notification, contribution, and withdrawal, require both employers and employees to fill out relevant methods. EPF Form 5 is one of these forms that employers must submit.

There is certain paperwork for every transaction an employee must conduct with the Employees' Provident Fund Organisation (EPFO) or their EPF account.

Similarly, there are established procedures for employers to conduct transactions with EPF offices.

They also involve the usage of particular forms. Determine when Form 5 must be used and what it is used for.

What is EPF Form 5 and who is eligible to use it?

Employers must submit Form 5 to the EPF Commissioner monthly. Employers must list new EPF-eligible employees from the previous month.

The employer submits EPF, EPS, and EDLIF returns for the first time each month. Employees receive Universal Account Numbers after submission.

EPF accounts will receive employee and employer contributions.

New employees must be reported to the EPFO monthly on Form 5 for PF.

EPF-registered companies must provide newly hired employees with information to ensure EPF eligibility.

EPF Form 5 determines a new hire's EPF eligibility. EPFO offers Employees' Pension Funds and Employees' Deposit Linked Investment (EDLI).

Employers can utilise PF Form 5 to track the number of new hires each month for employees earning less than ₹ 18,000.

Only non-EPF employees can use Form 5 PF. Thus, PF form 5 helps new employees to be registered in EPFO.

How to Get EPF Form 5?

Form 5 can be downloaded in.pdf format from EPFO's official website.

Employers can print the form and fill in the necessary information before submitting it.

EPF Form 5-download

Download EPF Form 5 - CLICK HERE

Who Should Fill Out EPF Form 5?

Only employers can fill out PF Form 5. They must submit this form once a month to inform the EPFO of new employees.

Even if no new employees have joined in the previous month, the form must be submitted.

If there is no new hiring in a given month, companies must indicate 'NIL' on the form under employee details.

What information is required on the EPF Form 5?

EPF Form No. 5 is to register the necessary details of employers and new employees.

It is part of Section 36(2) of the Employees' Provident Fund Scheme of 1952.

Employers must complete and submit the following parts on PF Form 5.

  • The name of the business/organization.
  • The company's official address.
  • The company's Unique identification number (UAN).
  • The employee's account number.
  • Employee's full name.
  • Employee's father's name/ husband's name (in case of married)
  • Employee's date of birth (DOB).
  • Employee gender (male/female).
  • The employee's date of appointment (joining).
  • Employer remarks (if any).

The organisation must sign and stamp the form. Employers must also include the correct date for submitting EPF Form No. 5.

When will employers submit Form PF 5?

Employers are required to update Form 5 monthly to inform EPF authorities of new employees.

The deadline for submitting this form with the new employee's information is the 25th day of the month following the month of employment.

A company appoints an employee with no prior employment or EPF enrollment on the 15th of October of a specific year.

Employers are required to file Form 5 by November 25 of the same year.

Submission of employee information to EPF authorities in a timely manner guarantees that the new employee database is reviewed and updated.

It also facilitates the provision of EPF services to beneficiaries.

Where is Form 5 to be submitted?

Employers are required to submit EPF Form No. 5 to the EPF Commissioner for their region.

The Employees Provident Fund Organisation (EPFO) has 135 offices located throughout India.

Employers can thus call their regional EPF office to inform the EPF Commissioner about the new employees.

How to Correct Information on Form PF 5

People are able to rectify incorrect Form 5 details. Contacting their employer regarding EPF Form 5 for name correction, among other information, is available to employees.

For rectification of information, employees must provide the following documents:

  1. PAN Card 
  2. Voter ID Card 
  3. Aadhaar Card 
  4. Passport 
  5. Driving License (Learner license is not applicable)
  6. School Certificates.

The following steps can help an employee in submitting a Form 5 modification request:

  • Download and print the online correction form.
  • Provide adequate information.
  • Sign the document.
  • Get the signature and stamp (seal) of the employer.
  • Attach self-attested copies of any required documents

Employers must submit the updated forms to the EPFO office in their region. Also, they must apply to EPFO field offices for corrections of errors.

EPF Form 5 Uses :

Companies that are participants in the Employees Provident Fund (EPF) Scheme are required to submit EPF Form 5 as part of their ongoing regulatory requirements.

  • Form 5 is used to provide information on new employees who are eligible to join the Provident Fund Scheme for a specific month.
  • This information is subdivided by month.

What Other Forms Should Employers Fill?

Form 5 is only one of several EPF forms that employers must complete and submit. They are listed below:


Purpose of EPF Form

Form 3A

• Designed to be used as a card for annual contributions.

• Used for the purpose of keeping track of the monthly contribution that the employer makes to the EPF account of the employee.

Form 10

• When an employee leaves a company, forms must be submitted to notify EPFO.

• Allows for the withdrawal of contributions already made to the EPS.

Form 12A

• Notifies EPFO of the excess revenue for non-profitable trusts in order for those trusts to be exempt from paying income tax on that income.

Employers should fill out these forms so that their employees can benefit from the advantages of EPFO membership. 

PF Form No. 5 enables EPFO to generate a Universal Account Number (UAN) for a member.

The UAN does not change during a member's employment; however, the member identification number changes anytime a person changes companies.

Importance of Form 5

EPF Form 5 is important for new employees who have never enrolled in the employees' provident fund before.

Without this form, these new members would be unable to take advantage of the EPF benefits; without it, their social welfare and security would be limited.

It also helps companies maintain records of new employees and guarantee that everyone is covered under EPF regulations.

FPF Due Date: 

EPF Form 5 needs to be updated every month, with all new hires being asked to fill out the necessary information.

This form should be sent to the Commissioner’s office before the 25th of the next month.

In August, for instance, Mr. Vivek Singh, the manager of Green Star Energy, recruits a new employee named Ravi Kumar.

He is required to submit Form 5 to the authorities before August 25, as per the terms of the Act.

FAQ : EPF Form 5

1. I joined a new company. Am I required to complete and submit Form 5?

No. It is your employer's responsibility to fill out and submit Form 5. Form 5 is to be filled out and submitted by the employer.

2. An employee joined my company on March 24. When should I fill out and submit Form 5 for him or her?

You must complete and submit Form 5 for each new employee by April 25.

The employer must send the details of all new employees to the EPFO by the 25th of the following month.

3. My company is a startup with a limited staff. Is Form 5 essential to submit?

If your company has more than 20 employees, you are covered by EPFO as an employer.

In this situation, you must fill out Form 5 with the information of all of your employees and submit it to the office of the EPF Commissioner.

4. No new employees joined my company throughout the previous month. Should I file Form 5?

Form 5 must be completed and submitted irrespective of whether a new employee joined your company.

Note that you must enter "Nil" in the employee details area before submitting the form to the EPF Commissioner's office.

5. Who completes and submit EPF Form 5?

Form 5 of the Employee Provident Fund (EPF) has often been completed by the company for newly hired employees.

6. Where should employers send Form 5?

The EPF Form 5 must be submitted to the regional EPF commissioner by the 25th of the month in which the employee is appointed.

7. Employers must submit EPF form 5 for each new employee

Yes, the employer is required to submit EPF Form 5 for each new employee.

8. How do I get Form 5?

Employers can download Form 5 from this page or the official EPFO website.

9. I joined a company a week ago. Should I complete Form 5 and submit it?

Form 5 must be completed and filed by the employer.

As an employee, you may feel secure knowing that the responsibility is with your company and not with you.

10. When should I file Form 5 with the employee's information if he/she began working on the 28th of January?

If an employee joins your organisation on January 28, 2023, you must submit the employee's information by February 25, 2023

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